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With the conclusion of our RIM does Happy Holiday event, we thought we would share the fun poll questions we asked. Feel free to use these at your Organizations holiday celebrations!

Use three words to describe the year 2022? (Word cloud) 

“If you could have any Christmas-themed superpower, what would it be?” 

  1. The ability to wrap all your holiday gifts in record time
  1. The ability to make it snow on demand 
  1. The ability to transport yourself to any holiday party 
  1. The ability to turn any fruitcake into something delicious 
  1. The ability to conjure up an endless supply of eggnog 

“If your records management program had a Christmas wish list, what would be on it?” 

  1. More training and resources to help improve records management practices 
  1. Better technology and tools to streamline records management processes 
  1. More support and buy-in from leadership and other departments 
  1. More time and resources dedicated to records clean-up and organization 
  1. More storage space for physical records 

During the crazy holiday season, Santa’s elves are working hard to make toys and gifts for all the good boys and girls. In order to keep track of their progress and ensure that everything is completed on time, the elves have a records management system in place. But what is it? 

A) The elves use a paper-based filing system to keep track of their work, but they always end up losing the papers.  
B) The elves use a computer database to store and organize their records, but the system always crashes at the worst possible moment.  
C) The elves use a combination of both paper and computer-based systems to manage their records, but they still manage to mix up the orders.  
D) The elves don’t have a formal records management system in place and rely on their memory, which is about as reliable as a one-armed paper hanger.” 

The correct answer is C) The elves use a combination of both paper and computer-based systems to manage their records, but they still manage to mix up the orders. 

“If Santa had a records management problem, what do you think it would be?” 

  1. His “nice” and “naughty” lists are mixed up 
  1. He can’t find his workshop blueprints 
  1. His inventory of toys is disorganized 
  1. He can’t remember which reindeer have been naughty or nice 
  1. His gift delivery schedule is a mess 

As the head elf in charge of the North Pole workshop, you are responsible for ensuring that all of the records related to toy production and gift-giving are properly secured and protected from unauthorized access. 

Which of the following is NOT an appropriate security measure for the workshop’s records? 

A) Setting strong passwords for all elves with access to the records.  
B) Ensuring that all records are properly labeled and filed in secure storage areas.  
C) Implementing a strict policy on sharing records with external parties, such as Santa’s naughty list.  
D) Posting all of the workshop’s records on the North Pole public bulletin board for anyone to see. 

The correct answer is D) Posting all of the workshop’s records on the North Pole public bulletin board for anyone to see. This is not an appropriate security measure because it would allow anyone to access the workshop’s records, potentially exposing sensitive information and putting the workshop at risk. 

“If you could have any records management-themed Christmas present, what would it be?” 

  1. A magic filing cabinet that organizes itself 
  1. A records retention schedule that writes itself 
  1. A records management software that does all the work for you 
  1. An elf that helps you clean up and organize your records 
  1. A never-ending supply of boxes and labels 

“If you could have any records management-themed Christmas carol, what would it be?” 

  1. “Deck the Halls with Boxes of Files” 
  1. “Jingle Bells, Jingle Bells, Jingle All the Way to the Records Room” 
  1. “O Records Management Tree, O Records Management Tree” 
  1. “Hark! The Herald Angels Sing, ‘Retain and Dispose'” 
  1. “We Wish You a Merry File Clean-Up” 

“What are your top records management challenges during the holiday season?” 

  • Lack of time for records clean-up and organization 
  • Difficulty finding and accessing important documents 
  • Struggling to keep track of deadlines for records retention and disposition 
  • Disruptions to regular records management processes due to holiday events and celebrations 
  • Difficulty maintaining records security while working remotely or on vacation 

Which of the following is NOT a recommended way to store holiday-themed records? 

A) In a festive red and green folder labeled with the year and event  
B) In a cardboard box labeled “Christmas Decorations”  
C) In a secret compartment hidden behind a stack of reindeer-patterned wrapping paper  
D) In a giant snowball made of rolled-up records 

The correct answer is D) In a giant snowball made of rolled-up records. It’s important to store records in a secure and organized manner, using appropriate storage containers and labeling them clearly. A giant snowball made of rolled-up records would not be a suitable storage method, as it would not protect the records from damage and would not allow for easy access and organization. Please note that this question is intended to be humorous and is not meant to be taken seriously. 

Which of the following holiday-themed methods is the most effective for organizing and storing electronic records? 

A) Storing electronic records in a folder labeled “Christmas Miracles”  
B) Sending electronic records as holiday greeting cards to coworkers  
C) Storing electronic records in a secure electronic document records management system (EDRMS)  
D) Using electronic records to make a festive holiday wreath 

Which of the following is NOT a recommended way to dispose of old records during the holiday season? 

A) Shredding the records in accordance with relevant laws and regulations  
B) Donating the records to a local library or historical society  
C) Wrapping the records in festive paper and using them as gifts  
D) Throwing the records into a giant bonfire at your office holiday party 

The correct answer is D) Throwing the records into a giant bonfire at your office holiday party. It’s important to dispose of old records in accordance with relevant laws and regulations, which usually involves shredding the records or securely disposing of them in another way. Throwing records into a giant bonfire at a holiday party would not be a responsible or legal way to dispose of them. Please note that this question is intended to be humorous and is not meant to be taken seriously. 

Rank the following holiday-themed electronic document records management systems (EDRMS) in order of effectiveness: 

A) “Jingle-EDRMS,” which plays holiday music while you work  
B) “Frosty-EDRMS,” which has a built-in snowball fight game  
C) “Elf-EDRMS,” which sends helpful reminders dressed as Santa’s helpers Christmas present, 
D) “Mistletoe-EDRMS,” which automatically sends emoji messages to coworkers during the holiday season 

The correct ranking would be: 

  1. C) “Elf-EDRMS,” which sends helpful reminders dressed as Santa’s helpers 
  1. A) “Jingle-EDRMS,” which plays holiday music while you work 
  1. B) “Frosty-EDRMS,” which has a built-in snowball fight game 
  1. D) “Mistletoe-EDRMS,” which automatically sends emoji messages to coworkers during the holiday season 

When choosing an EDRMS, it’s important to consider the system’s functionality and effectiveness in managing and organizing your organization’s records. “Elf-EDRMS,” which sends helpful reminders dressed as Santa’s helpers, and “Jingle-EDRMS,” which plays holiday music while you work, would be more effective EDRMS options than “Frosty-EDRMS,” which has a built-in snowball fight game, or “Mistletoe-EDRMS,” which automatically sends emoji messages to coworkers during the holiday season. Please note that this question is intended to be humorous and is not meant to be taken seriously. 

On a scale of 1 to 5, where 1 is the least important and 5 is the most important, rank the following information governance goals in order of priority for your organization: 

A) Ensuring compliance with data protection and privacy regulations while singing carols  
B) Improving the efficiency of information management processes while decorating the office Christmas tree  
C) Reducing the risk of data breaches and cyber threats while sipping on eggnog  
D) Enhancing the security of physical and electronic records while wrapping presents  
E) Increasing the accessibility of information for authorized users while roasting chestnuts on an open fire 

Rank the following holiday-themed email management strategies in order of effectiveness: 

A) Using the subject line “Ho Ho Ho!” to indicate that an email is not important and can be deleted  
B) Creating a “Naughty or Nice” folder to organize emails by sender  
C) Using the subject line “Elf Alert!” to indicate that an email is urgent and requires immediate attention  
D) Creating a “Gift Ideas” folder to store emails with holiday gift recommendations 

The correct ranking would be: 

  1. C) Using the subject line “Elf Alert!” to indicate that an email is urgent and requires immediate attention 
  1. A) Using the subject line “Ho Ho Ho!” to indicate that an email is not important and can be deleted 
  1. D) Creating a “Gift Ideas” folder to store emails with holiday gift recommendations 
  1. B) Creating a “Naughty or Nice” folder to organize emails by sender 

When managing emails, it’s important to prioritize and organize them effectively. Using the subject line “Elf Alert!” to indicate that an email is urgent and requires immediate attention and using the subject line “Ho Ho Ho!” to indicate that an email is not important and can be deleted would be more effective strategies than creating a “Gift Ideas” folder to store emails with holiday gift recommendations or a “Naughty or Nice” folder to organize emails by sender. Please note that this question is intended to be humorous and is not meant to be taken seriously. 

Which of the following New Year’s traditions are you most likely to incorporate into your records management program in 2022? 

A) Making a list of records to dispose of and then burning it in a bonfire  
B) Creating a vision board featuring your records management goals for the year  
C) Storing records in a time capsule to be opened in 2030  
D) Setting records management-themed resolutions and turning them into a festive game of pin the tail on the donkey 

On a scale of 1 to 5, where 1 is the least important and 5 is the most important, rank the following New Year’s records management resolutions in order of priority for your organization: 

A) Review and update your records retention schedule regularly  
B) Sending old records to off-site storage or archives  
C) Store all records in a secure electronic document records management system (EDRMS)  
D) Hire a professional organizer to help declutter physical and electronic records 
E) Conduct a records audit to identify and address any gaps or issues in your records management program  
F) Implement a records training program for employees to ensure compliance with records management policies and procedures 

As the New Year approaches, your company is looking to implement a new records management system. The goal is to improve efficiency and organization, and to better protect the company’s sensitive information. 

Which of the following options would NOT be a good choice for the new records management system? 

A) A cloud-based storage system that allows authorized users to access the records from any location, even from the comfort of their own bed.  
B) A paper-based filing system that requires physical access to the records, which can only be obtained by solving a series of riddles.  
C) A hybrid system that combines both paper and digital records, and is powered by the energy of a thousand burning suns.  
D) A system that allows anyone to access the records, regardless of whether they have the proper authorization, because sharing is caring. 

The correct answer is D) A system that allows anyone to access the records, regardless of whether they have the proper authorization, because sharing is caring. This option would not be a good choice for the new records management system because it would not protect the company’s sensitive information and could put the company at risk. It is important to ensure that only authorized users have access to the records. 

“If your records management program was a New Year’s Eve party, what theme would it have?” 

A) “Tidy Tunes and Timesheets” – a dance party with a focus on organization and record keeping 
B) “Filet Mignon and Fireworks” – a fancy, formal event with a dazzling display of records management techniques  
C) “Boxing Day Bash” – a lively celebration with a focus on disposing of unnecessary records  
D) “Resolution Reception” – a gathering where attendees share their records management resolutions for the new year 
F) “Records and Rock & Roll” – a fun and energetic party with a rock and roll theme and a focus on records management  
G) “New Year, New Files” – a modern and trendy party with a focus on updating and improving records management processes  
H) “Records and Relaxation” – a laid-back, cozy party with a focus on stress-free records management  
I) “Holiday Hootenanny” – a festive and lively party with a country and western theme and a focus on records management  
J) “Midnight Madness” – a wild and crazy party with a focus on getting all of the records management tasks completed before the new year arrives. 

Enjoy the holidays from WesternIM

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