In preparation of RIM Month coming in April, try running RIMM Bingo!
Objective: The objective of this game is to encourage staff members to engage in good records management practices by completing various tasks related to records management.
How to Play:
- Create a bingo card with various records management-related tasks. Each square on the bingo card should have a different task or challenge related to records management, such as “Conduct a records inventory,” “Complete a file plan,” or “Attend a records management training session.”
- Share the bingo card with staff members and encourage them to complete as many tasks as possible during RIMM.
- As staff members complete tasks, they can mark off the corresponding squares on the bingo card.
- The first staff member to complete a line (either horizontally, vertically, or diagonally) on their bingo card is the winner.
- As an extra incentive, you could offer a prize or recognition to the winner, such as a gift card or a certificate of achievement.
This game can be a fun and engaging way to encourage staff members to engage in good records management practices, and can help to create a sense of friendly competition and camaraderie among team members. It can also be used to promote awareness of RIMM and the importance of good records management practices within the organization.
RIMM Bingo card:
- Conduct a records inventory
- Create a retention schedule for one record series
- Purge one record series that has met its retention period
- Attend a RIMM-related webinar or training session
- Complete a file plan for one department or function
- Implement a new folder naming convention for electronic files
- Update metadata on a sample of electronic records
- Review and update the classification system for physical records
- Scan and upload one paper record to the electronic document management system (EDMS)
- Attend a RIMM-related conference or event
- Identify and classify sensitive information in one department or function
- Develop a backup and disaster recovery plan for electronic records
- Create or update a policy on email retention and disposition
- Conduct a test restore of electronic records to ensure recoverability
- Train colleagues or team members on one aspect of records management
Sample Bingo Card: RIM Month Bingo
These are just a few examples, and you can adjust or modify them to fit the specific needs and challenges of your organization. Be sure to include a mix of tasks that are challenging but achievable, and that are relevant to the overall goals and objectives of your organization’s records management program.